Valley Forge Tourism & Convention Board CVB Services

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CVB Services | Valley Forge Tourism & Convention Board

Valley Forge Tourism and Convention Board is pleased to offer a number of complimentary meeting services.Through our connections to a network of nearly 500 members, we can put you in touch with exactly what you need LET US HELP YOU ARRANGE... Tours and Attractions Volunteer / Donation Opportunities Spouse / Guest Activities Unique Banquet Facilities Outside Catering Photography / Videography Staffing Team Building Activities Printing Equipment Rentals Golf Outings Promotional Products Transportation Specialty Shops Trade Show Management Entertainment Destination Management Companies
Symbols Legend Always Based on Size Fee Based N/A

CVB Services

Establishes itinerary for planner: Always
Provides airfare to destination site: Based on Size
Confirms hotel appointments and accommodations, and arranges for on-site transportation: Always
Accompanies planner on hotel and destination venue site visits: Always
Provides recommendations to planner and sends leads to CVB members providing group related services: destination management companies (DMCs), transportation companies, restaurants, golf courses, other meeting related service providers: Always
Exhibitor programs: familiarization trips, education, sites for ICW: Always
Local contacts: political, education, industry: Always
Connections for social responsibility projects: Always
Connections to local media: Always
Maps and general destination information: Always
Small logoed promotional items: Always
Customized landing page or link on destination website: Always
Destination video: Always
Assist with sponsorship from local companies that partner with groups for exposure during the meeting: Always
Destination representative to promote next year's meeting: Always
Destination materials to promote next year's meeting: Always
Registration support: N/A
Meet and greet services: Always
Welcome desk/hospitality: Always
Local signage and banners: airport, downtown, etc.: Always

Additional Comments:

Current Offers from Valley Forge Tourism & Convention Board
expires:December 31, 2018
Book a new meeting with the Valley Forge tourism & Convention Board and your organization will have the opportunity to receive up to $3,000.
Ttl Rm Nts New Business Client Receives Need Times + 20% Client Receives
50-100 $250 $300
101-150 $500 $600
151-200 $750 $900
201-250 $1,000 $1,200
251-500 $1,250 $1,500
500-750 $1,750 $2,100
750+ $2,500 $3,000
  • Valley Forge TCB must be included in the RFP process.
  • registration form needs to be completed by meeting planner or third-party planner to be entered into the rewards program prior to contracts being signed at the hotel.
  • To qualify as a new meeting the specific meeting named on the registration form must not have been held in Montgomery County, pa., and Valley Forge in the past two years.
  • Minimum of 10 rooms on peak.
  • Must utilize a minimum of 50 total room nights.
  • Meeting rewards for the client will be paid only after the event occurs and the actual rooms picked up are verified by the contracted and approved hotel property.
  • the Meeting rewards will be paid directly to the association or organization hosting the event after room pickup is recorded.
  • Hotel contracts must be signed before December 31, 2016.
  • Meeting must be held prior to December 31, 2018.

need times are defined as: November 15 - December 1; December 23 - January 5; July 4-7 Major arrival peak rooms sunday night. See ValleyForge PDF for more information.

Submit Your RFP or contact Marc Kaminetsky ( to take advantage of this opportunity

Speaking Of Valley Forge TCB ...

The words "Thank you" do not begin to cover the appreciation for your support of PLNA and PANTS. It has been a pleasure to work with you over the past two years. As an Event Manager it is nice to know that PLNA has the support of the Valley Forge Convention & Visitors Bureau. Without your support, I would not be successful in my efforts.

Sally O'Shea PANTS Event Manager Penn Atlantic Nursery Trade Show

VFDC marked it’s 25th Anniversary last week and we feel overall it was a success. We appreciate your recommendations for our Anniversary Party and all of your assistance. It was a pleasure to finally meet you and please know as VFDC continues to grow, that we appreciate how helpful the Valley Forge Convention Bureau has been over the years!

Lauren Sands VFDC Coordinator Valley Forge Dental Conference

Dave, I wanted to thank you for all your help this year (and last year as well). I don't know how we could have gotten our new show at the Greater Philadelphia Expo Center off the ground without your help. There are a million details that need to be provided to our exhibitors including the usual things such as local restaurants, where to rent a car, how to get to the area's hotels from the Expo Center, travel directions to the airport, where to have photocopies made or purchase office supplies, etc. I am not familiar with the Valley Forge area, nor are most of our exhibitors, so your knowledge and expertise are very important to us. As you know, I've been in this business for 30 years. During that period of time, I have had one disappointment after another in my many dealings with convention and visitors bureaus. The hotel rates I've negotiated myself have been much better and many of the CVB folks seemed to "drop the ball" on a fairly regular basis. I must admit that I had pretty much given up on using CVB's as a resource. You have made my job much less stressful. It would have taken me many, many hours to put the information together that you've provided me at a moment's notice. And in addition, I must say that working with Kelly has been wonderful - she does a great job, too! Having a table in the Expo Center lobby was a great idea. I see lots of exhibitors as well as attendees stopping by to check out information on local attractions that, often times, even the "locals" may not be aware of.

Judy L. Chapman Assistant Show Director Eastern Fishing & Outdoor Exposition
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