Rochester, MNRochester, MN Convention & Visitors Bureau

CVB Services


Relationship with the convention center: The CVB represents the convention center

Request for Proposal (RFP) Distribution Method: The CVB is mandated to send leads to all hotels

Site Inspection Services

Establishes itinerary for planner: Always

Provides airfare to destination site: Based on Size

Confirms hotel appointments and accommodations, and arranges for on-site transportation: Always

Accompanies planner on hotel and destination venue site visits: Always

Event and Off Site Selection Support

Provides recommendations to planner and sends leads to CVB members providing group related services: destination management companies (DMCs), transportation companies, restaurants, golf courses, other meeting related service providers: Always

Exhibitor programs: familiarization trips, education, sites for ICW: Based on Size

Attendance Promotion

Maps and general destination information: Always

Small logoed promotional items: Based on Fee

Customized landing page or link on destination website: Always

Destination video: Based on Size

Assist with sponsorship from local companies that partner with groups for exposure during the meeting: N/A

Destination representative to promote next year's meeting: Based on Size

Destination materials to promote next year's meeting: Always

Political /Community Liaison

Local contacts: political, education, industry: Always

Connections for social responsibility projects: Always

Public Relations Services

Connections to local media: Always

On-Site Services

Registration support: Based on Size

Meet and greet services: Based on Size

Welcome desk/hospitality: Based on Size

Local signage and banners: airport, downtown, etc.: Based on Size

Additional Comments:

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Planner Testimonials


"I was impressed by the vibrancy of downtown, great high-end restaurants and shopping at all levels. I have worked in big cities like London and Rochester has small-town closeness, but also the level of service that is up to big cities' standards. The level of expertise and services was as great as I've seen in larger cities, but the connections are like a small town friend. The staff treated us as their personal friends."
— Marian Bender, Executive Director (2009),
Minnesota Waters

"The Rochester Convention and Visitors Bureau, the Mayo Civic Center and the hotels are a pleasure to work with. They provide wonderful service and promptly respond to our needs."
— Dave Bostrom, Chair (2010),
District Blitz Conference

"Our event attendees are families who feel safe in Rochester. They also depend on walking through the warm skyways which are a big asset for our springtime conference."
— David Watkins, Chairman of the Board,
Minnesota Association of Christian Home Educators

"The Rochester Convention and Visitors Bureau was valuable in the coordination of various activities of our conference that incorporate the local community which added the Minnesota element to our agenda."
— Robin Giner, Executive Director,
Outdoor Writers Association of America

"The CVB staff checked in with us frequently and answered our questions in a timely manner. The staff was very friendly and helpful. They all went out of their way to help with anything and everything."
— Debra Freed, ,
Minnesota State Square Dance Convention