CVB Services


iPhone App

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Android App

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Relationship with the convention center: The CVB represents the convention center

Request for Proposal (RFP) Distribution Method: Sends leads to only qualified or requested hotels and venues

Site Inspection Services

Establishes itinerary for planner: Always

Provides airfare to destination site: Based on Size

Confirms hotel appointments and accommodations, and arranges for on-site transportation: Always

Accompanies planner on hotel and destination venue site visits: Always

Event and Off Site Selection Support

Provides recommendations to planner and sends leads to CVB members providing group related services: destination management companies (DMCs), transportation companies, restaurants, golf courses, other meeting related service providers: Always

Exhibitor programs: familiarization trips, education, sites for ICW: Always

Attendance Promotion

Maps and general destination information: Always

Small logoed promotional items: Based on Size

Customized landing page or link on destination website: Always

Destination video: Always

Assist with sponsorship from local companies that partner with groups for exposure during the meeting: Based on Size

Destination representative to promote next year's meeting: Based on Size

Destination materials to promote next year's meeting: Always

Political /Community Liaison

Local contacts: political, education, industry: Based on Size

Connections for social responsibility projects: Always

Public Relations Services

Connections to local media: Always

On-Site Services

Registration support: Based on Fee

Meet and greet services: Based on Size

Welcome desk/hospitality: Based on Size

Local signage and banners: airport, downtown, etc.: Based on Size

Additional Comments: The Visit Indy Housing Bureau uses Passkey software and the current fee is 3%.

Get instant access to the Site Inspection Guide and Video to help maximize your planning productivity

Planner Testimonials


"Indy has a great airport, amazing hotel package, excellent restaurant options that can compete with any first-tier city, and nearby shopping. When you consider all of the above, and from a budgetary standpoint, Indy is a no-brainer.”
— Cheryl Matthews, VP of Event,
American Coatings Association

“What is most appealing about Indianapolis is the compact nature of the entire downtown. And not only the proximity of the hotels to the convention center. When you walk down the street, the networking continues."
— Michael Clarke, Operations Director,
Penton Media

"Great restaurants and nightlife. What our attendees look for is that walkable city, and that’s the thing I feel with Indianapolis. Everything is close, and it’s easy to get here."
— Jeff Schulz, Convention Manager,
American Society of Anesthesiologists

“The venue was ideal for us. In all my years of meeting planning I've never been thanked more for visiting a city than I was in Indy. It seemed like every person I spoke to was personally glad that ACS had chosen Indy.”
— Alan Hutchins, Director of Meetings Operations,
American Chemical Society

“When it comes to providing value to my conference attendees, Indianapolis really has it all."
— Elizabeth Gilstrap, Global Events, ExactTarget